Manual Sales and Transactions Editing on Retail Dashboard

Feature Overview

The new Editing Sales and Transactions feature on the Retail Equation Dashboard allows users to manually update their total sales and transaction figures directly on the dashboard. This is particularly useful if you are unable to configure an automated import or POS sync.

Key Benefits

• Manual Updates: Easily edit and update your daily sales and transaction totals throughout the day.
• Real-Time KPI Updates: As you update your sales and transactions, key performance indicators (KPIs) such as percentage sold, average sale, performance on transactions, and sales per staff hour are automatically refreshed.
• Enhanced Report Accuracy: Updating the dashboard will also populate various retail reports which use the sales and transaction variables, ensuring they reflect the most current data.
• Improved Accuracy: Ensure your dashboard reflects the most accurate and up-to-date information, even without automated data integration.

Prerequisites

• T.M.A.S. Retail Plan: Subscription of better (Editing available from mobile app, however can be viewed)
• Access Rights: Ensure you have the necessary permissions to edit sales and transaction data on the dashboard.
• Manual Entry: This feature is designed for manual updates and should be used if automated import or POS sync is not configured.

How to Use the Feature

Business Hours Only Updates can only be made within business hours and up to 1 hour after closing. A message will appear, and the edit feature will be disabled outside of these times. Refer to Business Hours Article in the event you need to update your business hours.
Access the Dashboard: Log into T.M.A.S. and select Retail Equation tab if not your default. Select a location you which to edit and the edit icons should then appear.
Enter Sales Data Manually Click on the ‘Edit’ button next to the total sales enter the updated figures click ‘Save’ to apply changes
Enter Transactions Data Manually Click on the ‘Edit’ button next to the total transactions enter the updated figures click ‘Save’ to apply changes
Real-Time Refresh: Once saved, the dashboard will automatically refresh and update all relevant KPIs and retail reports. Such as % Sold, Average Sale and Performance on Traffic.
Correct Mistakes If mistakes are made, simply update the stats again to correct them.

How to disable / enable the manual updating of the Retail Equation Dashboard

This option can be disabled or enabled from the Manage Locations > Advanced when the chain is selected.

Restricting permissions for certain user types for updating the Retail Equation Dashboard

Data Tailoring - Edit Data Article

Special Considerations

• Consistency: To maintain consistency, ensure all manual updates are accurate and reflect true sales and transaction data.
• Regular Updates: For the most accurate dashboard performance, update your sales and transaction figures regularly throughout the day.
• Daily vs. Hourly Reports: Using this feature is best when viewing reports at a daily interval. Hourly reports may be off depending on the frequency of the manual inputs, which may not align with the actual transaction times. If you wish to maintain accurate hourly reports, consider using the Edit Data Article feature or setting up an Import Sales file or POS Integrations.

Use Cases

Use Case 1: Small Retail Chain with Multiple Locations

As the owner of a small retail chain with multiple locations, you need to ensure that each store's performance is accurately reflected on the Retail Equation Dashboard. By having store managers at each location update their sales and transaction totals periodically throughout the day, you can compare performance across stores in real-time. This allows you to quickly identify high-performing locations, address issues at underperforming stores, and make informed decisions on staffing and inventory.

Use Case 2: Pop-Up Shops and Temporary Locations

If you operate pop-up shops or temporary retail locations, setting up automated imports or POS syncs might not be feasible for short-term operations. With the Editing Sales and Transactions feature, your staff can manually update sales and transaction data, ensuring that these temporary locations are included in your overall performance metrics. This provides a complete view of your business operations, even for short-term ventures.

Use Case 3: Handling Technical Difficulties

In the event of technical difficulties with your automated import or POS sync, you can rely on the manual update feature to ensure your dashboard remains accurate. For instance, if there is a network outage or a POS system malfunction, your staff can continue to update sales and transaction data manually. This ensures continuity in your performance tracking and minimizes the impact of technical issues on your business insights.

Key Takeaways

The Editing Sales and Transactions feature enhances the flexibility and accuracy of the Retail Equation Dashboard, ensuring you always have the most current and relevant data to make informed business decisions. By keeping your sales and transaction data up to date, you also ensure that all related retail reports are populated with the latest information, providing a comprehensive view of your business performance. However, for precise hourly reports, automated solutions or the Edit Data feature are recommended. If any mistakes are made, you can easily correct them by updating the stats again. Note that updates can only be made within business hours and up to 1 hour after closing. Refer to this article to update your business hours if needed.

FAQ